Seamless Patient Intake

To fulfill an order covered by insurance, our intake team requires the standard documentation below. You can have your physician fax these files directly to our Towson office.

  • Detailed Written Order (DWO) from your physician
  • Clinical notes documenting stoma site assessment
  • Active insurance card copies (Front & Back)

Certified DMEPOS Provider

Universal Key Solutions is fully licensed, insured, and accredited to serve residential, institutional, and government health sectors throughout Maryland.

Medicare Certified
Licensed Maryland RSA
SBR Certified Vendor
MHIC Licensed (#157832)

Physician Fax Line: [Insert Fax Number]

2026 Monthly Utilization & Insurance Allowance Matrix

Standard maximum allowable limits for urological infrastructure lines across major payers.

Live Regulatory Data

Intermittent Catheter Allowances

Up to 200 Units / Month

Payers cover up to 200 sterile single-use catheters monthly to prevent cross-contamination and lower urinary tract structural damage.

HCPCS Code Description Max Allowance
A4295 Hydrophilic Straight 200 per month
A4296 Hydrophilic Coudé 200 per month
A4297 Closed System Kit 200 per month
Coudé Documentation Rule: To clear an A4296 or legacy curved line through billing, documentation must explicitly note a failed attempt with a straight catheter or a specific structural obstruction (e.g., severe BPH).

Indwelling Foley & Tray Allowances

1 to 2 Units / Month

Foley catheters are medically authorized for replacement once per month under normal protocols. Insertion trays match this frequency sequence.

HCPCS Code Description Max Allowance
A4338 Silicone Foley Catheter 2 per month
A4310 Sterile Insertion Tray 2 per month
A4340 Specialty Latex Foley 1 per month
High-Frequency Exceptions: Allowances can scale if documentation proves early encrustation, accidental dislodgement, or blockages requiring dynamic mid-month changes.

External Sheaths & Collection Bags

Varies By Supply Category

External male sheaths follow a daily replacement track, while heavier vinyl collection bags run on a bi-weekly change model.

HCPCS Code Description Max Allowance
A4349 Male External Sheaths 30 per month
A4358 Vinyl Leg Drainage Bag 2 per month
A4357 Night Bedside Bag 2 per month
Co-Usage Framework: Patients can be authorized for leg bags (for daytime mobility) AND large night drainage bags simultaneously to preserve skin health.

Automated Prescriber Portal Sync

Are you a caseworker, discharge planner, or clinical provider looking to route a patient setup quickly? Avoid manual delays. Our specialized intake architecture cross-references these specific utilization guardrails automatically upon order entry.

Contact Intake Desk

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Universal Key Solutions Corporation
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